In this tutorial, we will show you how to create a QuickBooks Online Invoice from parsed PDF data using PDF.co and Zapier. We will extract the Invoice Number and a table line item in the sample Invoice below to use in the QuickBooks Invoice that we will create.

  1. Extract Data with PDF.co Document Parser
  2. Set Up Document Parser Action
  3. Test the Document Parser Set Up
  4. Create Invoice in QuickBooks Online
  5. Configure Create Invoice Action
  6. Send the Data to QuickBooks for Test & Review
  7. Video: Create QuickBooks Online Invoices

Input File In PDF.co And Quickbooks Online Integration
Screenshot of Source File

1. Extract Data with PDF.co Document Parser

To get started, let’s extract the data that we need in the sample Invoice. In Zapier, kindly set PDF.co as the App and the Document Parser as the Action Event.

Use Document Parser To Extract Text In PDF

2. Set Up Document Parser Action

Next, let’s set up the Document Parser Action Event.

Setup PDF.co Document Parser To Parse Text

  • In the Input field, enter the source file URL. I stored the sample Invoice in PDF.co’s built-in File Storage and copied the direct link. To learn more about PDF.co built-in File Storage, check out this page.
  • In the Template Id field, enter the Id of the template you create through the Document Parser Template Editor. To learn about Document Parser, please check this out.

3. Test the Document Parser Set Up

Let’s test the Document Parser to make sure that we set it up correctly.

Send Document Parser To PDF.co

Great! Our test was a success. PDF.co returned the extracted text that we will use in the Quickbooks Invoice creation.

PDF.co Document Parser Result

4. Create Invoice in QuickBooks Online

Now we are ready to create the QuickBooks Online Invoice using the data that we extracted from the sample PDF Invoice. Let’s select QuickBooks Online as the App and the Create Invoice as the Action Event.

Create Quickbooks Online Invoice Using PDF.co Document Parser Data

5. Configure Create Invoice Action

Then, let’s configure the Create Invoice Action Event.

Setup Create Invoice In Quickbooks
Configure Create Invoice In Quickbooks

  • We already have Customer Information created in Quickbooks, so we will choose the Customer Name under Customer field.
  • In the Invoice Number field, select the Invoice Number extracted by PDF.co.
  • In the Description field, choose Item 1 from the PDF Invoice table.
  • In the Rate field, select the Price value.
  • In the Amount field, choose the amount under the Total column.

6. Send the Data to QuickBooks for Test & Review

Let’s send it to Quickbooks Online to Test & Review.

Send Create Invoice Event To Quckbooks

Terrific! We configured the Event correctly.

Create Invoice Event Test Successful

Here’s what the created Quickbooks Online Invoice looks like:

Quickbooks Online Created Invoice Using PDF.co And Zapier
Screenshot of Quickbooks Invoice created from Extracted Data

In this tutorial, we learned how to extract text from PDF using PDF.co Document Parser. We also learned how to use the extracted data to create an Invoice in Quickbooks Online.

Create QuickBooks Online Invoices – Video

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