How to Convert Outlook Email to PDF Using PDF.co and Make

Step 1: Watch for Outlook Emails

Create a new Make scenario and add Microsoft 365 Email (Outlook) → Watch Messages.

1. Connect your Microsoft account.
2. Select the mail folder to monitor, such as Inbox.
3. Choose whether to watch all messages or only unread messages.
4. Optionally enter search criteria to process specific emails.
5. Set the limit to 1 for your initial test.

Choose where the module should start, selecting a point that includes your sample email. Click Run once to retrieve it.

Step 2: Add PDF.co

Add PDF.co → Convert HTML to PDF.

Create a connection, enter your PDF.co API key from your account dashboard, and save it.

Step 3: Configure the Conversion

Set the following options:

• Convert Options: Select HTML to PDF.
• Input HTML Code: Map Body → Content from the Outlook module. Use the full email body, not the body preview.
• Output File Name: Enter outlook-email.pdf.
• Orientation: Select Portrait.
• Paper Size: Select A4 or Letter.
• Export Type: Select Download a File to return file data for a later storage step.

Leave other settings at their defaults. See the Convert HTML to PDF documentation for additional options.

This converts the email body. Attachments and images embedded through email-specific references are not automatically included.

Step 4: Test the PDF

Click Run once, then open the PDF.co module’s output.

Follow the returned url to view the PDF. Check that the message text, formatting, and accessible images display correctly.

Step 5: Save and Activate

Download the PDF before its temporary link expires. To save files automatically, add a storage module such as Google Drive → Upload a File and map:

• File Name: The PDF.co output filename.
• Data: The PDF.co output Data.
• Folder: Your destination folder.

Test the complete scenario, then configure its schedule and activate it. Matching Outlook emails will now be converted to PDFs automatically.