How to Add Text and Linked Images to a PDF Using Zapier

Step 1: Set Up the Trigger

Sign in to Zapier and create a new Zap.

Choose the application that will provide the source PDF. For example, select Google Drive and use New File in Folder to run the workflow whenever a PDF is added to a designated folder.

Connect your account, select the folder, and test the trigger. Confirm that the test record includes the source PDF file.

Step 2: Connect PDF.co

Add an action and select PDF.co.

Choose Add Text to PDF as the action event. When Zapier requests a connection, sign in to PDF.co and authorize access to your account.

Step 3: Add Clickable Text

Configure the Add Text to PDF action:

• Source PDF: Map the PDF file from the trigger.
• Text: Enter the text to place on the PDF.
• X and Y: Enter the coordinates obtained from the PDF Inspector.
• Pages: Specify the target page, such as 0 for the first page or 0- for every page.
• Font Size: Enter the desired text size.
• Font Name: Select or enter a supported font, such as Arial.
• Font Color: Enter the desired hexadecimal color when needed.
• Link: Enter the complete destination URL, including https://.
• Output PDF Name: Enter a name for the generated PDF.

Test the action and open the returned URL. Confirm that the text appears in the correct position and opens the intended link when clicked.

For detailed field descriptions, see the Add Text documentation.

Step 4: Add a Clickable Image

Add another PDF.co action and select Add Image to PDF.

Use the PDF generated in Step 3 as the input for this action:

• Source PDF: Map the output URL from the Add Text to PDF step.
• Image URL: Enter or map the publicly accessible image URL.
• X and Y: Enter the coordinates where the image should appear.
• Pages: Specify the target page or page range.
• Width and Height: Set the image dimensions.
• Link: Enter the complete URL that should open when the image is clicked.
• Output PDF Name: Enter a name for the final PDF.

Test the action. Open the resulting PDF and verify that the image appears in the intended location and that its link works correctly.

For the available options, see the Add Image documentation.

Step 5: Save or Send the PDF

Add a final action to store or distribute the completed PDF. For example, you can:

• Upload it to Google Drive, Dropbox, or OneDrive.
• Attach it to an email.
• Add it to a document-management system.

Map the output URL from the Add Image to PDF step into the file field of the destination application. Test the final action, then publish the Zap.