In this tutorial, we will show you how to convert Notion database item to PDF using PDF.co and Zapier. PDF.co requires the items to be publicly accessible. Please log in to Notion and change the page’s share setting from restricted to anyone with link can view.

  1. Add Notion
  2. Setup Notion
  3. Notion Result
  4. Add Zapier Formatter
  5. Setup Formatter
  6. Formatter Result
  7. Add PDF.co
  8. Setup PDF.co
  9. Output URL
  10. PDF Result

 

Step 1 – Add Notion

To begin, let’s create a Zap and add the Notion New Database Item as our trigger.

Add Notion New Database Item As Trigger

 

Step 2 – Setup Notion

For this demo, let’s use an entry from our Journal database.

Select Notion Database

 

Step 3 – Notion Result

Now test the trigger to fetch the items from our Journal database.

Notion Trigger Result

 

Step 4 – Add Zapier Formatter

The Notion trigger above will return the item’s private URL. We need its public URL to convert to PDF. To do this, we will use the app Formatter by Zapier and the Text event.

Add Formatter By Zapier

 

Step 5 – Setup Formatter

Let’s set up the Formatter.

  • In the Transform field, select Replace.
  • In the Input field, choose the URL from Notion.
  • In the Find field, type in the URL www.notion.so.
  • In the Replace field, enter your Notion site domain.

Setup Formatter

 

Step 6 – Formatter Result

Let’s test the Formatter to make sure that it returns our desired output URL.

Formatter By Zapier Result

 

Step 7 – Add PDF.co

Now, let’s convert the URL to PDF. To do this, let’s choose PDF.co as the App and the HTML to PDF as the Action Event.

Add PDF.co HTML To PDF Converter

 

Step 8 – Setup PDF.co

Let’s add the Formatter output in the Input HTML or URL to convert field.

Add URL To Convert To PDF

You can also change the other parameters such as Page Size, Margin and more. For this tutorial, we will use the default values.

 

Step 9 – Output URL

Let’s send a request to PDF.co to convert the URL to PDF. We will get a temporary URL to view and download the file. The URL expires after an hour by default. We recommend that you add another step to save the output to Google Drive or similar.

PDF.co Output URL

 

Step 10 – PDF Result

Here’s the PDF output from our Hawaii Vacation Journal item.

PDF.co PDF Output
PDF.co PDF Output

In this tutorial, you learned how to fetch database items on Notion. You learned how to change the page’s private URL using the Formatter. You also learned how to convert this URL to PDF using PDF.co HTML to PDF action.

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