PDF format to digitize documents.
First, let’s talk about Why we create PDFs in the first place and why it is necessary to make it searchable.
In today’s technological world where everything is going online to be available for use to anyone, we need to digitize our documents too. The best way to digitize the documents is by converting them into TIFF, PDF, and JPEG. These are the common formats that are used among then PDF is the most common and is recognized by most of the online software and databases.
So, when once the documents are scanned you use it for any purpose, and then you need to find particular information. To do this you can make a PDF searchable.
What is a Searchable PDF?
Making PDF searchable means that PDFs are normally the images of a web document. You can’t edit it; you can’t add anything to it if it’s not processed.
Benefits of a Searchable PDF
One of the benefits of a searchable PDF is you can look for the information very easily regardless of the length of the document.
For example, a document Is 100 pages long and you want to find a specific keyword you can’t go reading all the 100 pages from the start, if so then what’s the use of digitizing the documents.
Instead what you can do is simply search the keyword by going into the menu or simple press command “Ctrl + F” (For Windows users) or “Command + F” (For Mac) and type in the keyword and it will move you to that keyword in the document.
Now let’s start the tutorial
The first step we will do is to open the given link:
When you open this link a window appears on your screen which looks like that:
The very next step we did is that first, we click on “choose file”. When you click on “choose file” a new small window is shown on your screen like:
When you select any PDF and open it will be opened on the pdf.co online tool dashboard as you can see below.
After selecting any document the next step is to click on the “Proceed”.
After click on “proceed,” it will take some time for processing the document we uploaded.
When the processing is complete the PDF file is transformed into a searchable document and it will look like this:
As you can see the link is available to download the transformed PDF file. Click on it and save it on your destination location.
Now the step we will do is to click on this link. When you click on the link the PDF file is opened.
Now let’s see if it works and we can actually search any word. You press “CTRL+F” to check the word. Suppose I want to check the word ”blockchain” in the PDF.
You will see clearly in the red highlighted box that the word “blockchain” is 23 times in the PDF and its also highlighted in the document itself.
Now the tutorial is complete. I hope this was helpful.
Check this nice video below showing how to make a PDF searchable: