Generate PDFs from Airtable Records Using the PDF.co PDF Generator Extension

Step 1: Create the HTML Template

• Sign in to PDF.co.
• Open the PDF.co HTML Template Manager.
• Create a new template or edit an existing one.
• Add placeholders corresponding to the Airtable fields. For example:

<h1>Invoice {{invoice_number}}</h1>
<p>Customer: {{customer_name}}</p>
<p>Total: {{total}}</p>

• Save the template.
• Copy its Template ID.

Step 2: Prepare Airtable

Open the table containing the records you want to convert.

Confirm that:

• The table contains values for each template placeholder.
• Each record contains all required information.
• The table has an attachment field, such as Generated PDF, for the output.

Step 3: Install PDF.co PDF Generator

• Open the PDF.co PDF Generator listing in the Airtable Marketplace.
• Select Add or Add extension.
• Choose the Airtable base where the extension should be installed.
• Complete the installation.

Airtable previously called these tools “blocks.” They are now called extensions.

Step 4: Configure the Extension

Open the PDF.co PDF Generator extension and provide:

• PDF.co API Key: Copy the key from your PDF.co account.
• Table: Select the table containing the source records.
• Template ID: Enter the ID copied from the PDF.co HTML Template Manager.
• Output PDF Field: Select the Airtable attachment field where generated PDFs should be stored.

Save the settings.

Step 5: Generate the PDFs

Run the extension.

PDF.co will populate the HTML template with the Airtable record data, generate the PDF files, and add them to the selected attachment field.

Open a generated PDF and confirm that:

• Airtable values replaced the correct placeholders.
• The document formatting is correct.
• Each PDF is attached to the appropriate record.

You can update the HTML template in PDF.co whenever the document layout or branding needs to change.