How to Fill a PDF with Data Submitted Through Wix Forms

4 Minutes Read

This tutorial shows how to send Wix form submissions to PDF.co, fill a PDF template with the submitted information, and save the completed document to Google Drive.

Prerequisites

A published Wix form
A fillable PDF template
Zapier, PDF.co, and Google Drive accounts
At least one test submission in the Wix form

IN THIS TUTORIAL

Create the Wix Trigger

Add the PDF.co Action

Identify the PDF Form Fields

Configure PDF Filler

Test PDF Filler

Save the PDF to Google Drive

Publish the Zap

Step 1: Create the Wix Trigger

Create a new Zap and configure the trigger:

Select Wix as the app.
Choose the Forms trigger for new form submissions.
Connect and authorize your Wix account.
Select the Wix site and form you want to monitor.
Test the trigger and select a sample submission.

The sample submission provides the Wix fields that will be mapped into the PDF.

Step 2: Add the PDF.co Action

Add a new action to the Zap:

Select PDF.co.
Choose PDF Filler.
Sign in and authorize Zapier to access your PDF.co account.

Step 3: Identify the PDF Form Fields

Open the template with the PDF.co PDF Inspector and identify the internal names of the fields you want to fill.

The internal field names may differ from the labels displayed on the PDF. Copy them exactly.

You can also use PDF.co’s Get PDF Information action when field names need to be retrieved within a Zap.

Step 4: Configure PDF Filler

Complete the PDF.co action:

Source PDF: Enter the URL of the fillable PDF template.
Fillable Form Fields: Map each Wix response to its corresponding PDF field.
Output PDF Name: Enter a name for the completed file.

Use this format for each field:

page;fieldName;value

Separate multiple fields with a pipe character:

0;FullName;[Wix Name]|0;Email;[Wix Email]|0;Message;[Wix Message]

Use Zapier’s field picker to replace the bracketed examples with values from the Wix trigger. Page numbering starts at 0.

For a checkbox, use true or false as the value:

0;ConsentCheckbox;true

A personalized output name can include data from the submission:

completed-form-[Wix Name].pdf

For all supported settings and formats, see the PDF.co PDF Filler documentation.

Step 5: Test PDF Filler

Test the PDF.co action and open the returned PDF URL.

Confirm that:

The Wix values appear in the correct fields.
Checkbox values are correct.
The output file name is suitable.

Step 6: Save the PDF to Google Drive

Because the PDF.co output URL is temporary, add a Google Drive action if the completed file must be retained:

Select Google Drive.
Choose Upload File.
Select the destination drive and folder.
Map the PDF.co output URL to the File field.
Map or enter the desired file name.
Test the upload.

Step 7: Publish the Zap

Publish the Zap after all steps test successfully.

Each new Wix form submission will now trigger the workflow, fill the PDF template, and save the completed document to Google Drive.

Conclusion

You now have an automated workflow that turns Wix form submissions into completed PDF documents. You can extend the Zap by emailing the PDF, updating a database, or routing the document for review.