How to Convert Outlook Email to PDF using PDF.co and Zapier

Step 1: Open Zapier Account

• Let’s start by opening your Zapier account and creating a Zap.

Step 2: Microsoft Outlook App

• Next, search and select the Microsoft Outlook app. Then, choose the New Email to trigger when a new email is received in the inbox.

Step 3: Setup Trigger

Let’s set up the trigger.

• In the Shared Inbox field, add a specific shared inbox you have an access to get an Outlook email or leave it blank to trigger the read emails from your own inbox directly.

Step 4: Test Trigger

• Now, we will test the trigger to fetch the email message from the Outlook inbox.

Step 5: Test Trigger Result

• Great! We successfully test the trigger and fetch the email message to the Outlook inbox.

In this step, we will add the PDF.co app to convert Outlook email into a PDF.

Step 6: Add PDF.co App

• Let’s add another app and select PDF.co. Then, choose the HTML to PDF Converter to convert HTML content or URL into a PDF.

Step 7: Setup Action

Let’s set up the action.

• For the Input HTML or URL to convert field, select the Body Content from the Outlook email.
• For the Name field. enter your preferred output PDF file name.
• You can also change the other parameters such as Page Orientation, Size, Margin, and more. For this tutorial, we will use the default values.

Step 8: Test Action

• After setting up the configuration, test the action to send a request to PDF.co.

Step 9: Test Result

• Excellent! PDF.co successfully processed our request and returned the generated PDF URL. Kindly copy and paste the URL into your browser to view the output.

Step 10: HTML to PDF Output

• Here’s the generated PDF output from an Outlook email.