How to Search and Replace Text in PDF file using PDF.co and Zapier

Step 1: Sample PDF Invoice

We will use this sample PDF Invoice and replace the highlighted Company Name and Client Name with different text.

Step 2: Set up Action Event

First, let’s choose PDF.co as the App and the Custom API Call as the Action Event. The Custom API Call allows us to use API endpoints that are not available in the Action Event dropdown box.

Step 3: Configure Custom API Call

Next, let’s configure the Custom API Call so we can use the Search and Replace API endpoint.

• In the PDF.co API Endpoint field, select the v1/pdf/edit/replace-text endpoint.
• In the Input JSON field, enter the JSON code that contains the URL, searchStrings[], and replaceStrings[] parameters.

To follow along, you can use this sample JSON code.

{
  "url": "https://bytescout-com.s3-us-west-2.amazonaws.com/files/demo-files/cloud-api/pdf-to-text/sample.pdf",
  "searchStrings": [
    "Your Company Name",
    "Client Name"
  ],
  "replaceStrings": [
    "XYZ LLC",
    "ABCD"
  ],
  "caseSensitive": true,
  "pages": "",
  "password":"",
  "name": "finalFile" 
}

Step 4: Test Zap

Then, let’s send our Custom API Call configuration to PDF.co to make sure that we set it up correctly.

Step 5: Zap Test Result

Great! Our PDF.co Zap test was successful. PDF.co generated a URL that we can use to view and download the PDF file. This URL is temporary and is set to expire after an hour by default.

Step 6: Search and Replace Text Output

This is now the sample PDF Invoice with a new Company Name and Client Name.