Medical and Patient Reporting

A medical report is an encompassing and comprehensive report that includes the medical history and details about a person when they have a consultation with a health service provider or when they are admitted to a hospital. They are useful for a variety of reasons for all the parties involved such as the health care providers, insurance companies, and even the patients. In fact, high-quality medical records are a pivotal part of effective healthcare. Currently, AI is transforming healthcare & medical processes to facilitate them.

Here are the questions we are going to answer here:

  1. Who makes medical reports?
  2. Why is medical reporting important
  3. Who has access to medical reports?
  4. Extract Data from Patient and Medical Report using Postman
  5. Patient Medical Report – Frequently Asked Questions

A doctor’s medical report is also a vital piece of evidence that proves what treatment has been given to the patient, as well as specific conditions that affect a patient. The terms medical report, health record, and patient are used somewhat interchangeably to convey the same meaning.  Medical reporting should include the following, however, this is not a limited list:

  • Personal information such as age, sex, and weight
  • An overview of medical history
  • Documentation of diagnosis
  • Documentation of any medications
  • Findings of physical and mental examinations
  • History of Allergies
  • History of hospitalizations
  • History of treatments and response to treatments
  • Laboratory test results and medical images like X-rays
  • Statements confirming your limitations and abilities

Several of these records are dated and confirmed by doctors and nurses. They also contain daily findings of vital signs if the person was hospitalized. These in daily patient records, vital signs such as pulse, breathing rate, temperature, and blood pressure are noted. These are important to monitor and measure because they can be used to assess levels of physical functioning and reflect essential body functions.

Who makes medical reports?

Patient reporting enables health care providers to have insights into the patient’s medical history to give the necessary informed care. The medical report functions as the central framework for planning patient care as well as communication among patients and health care providers or other professionals contributing to the patient’s care.

These healthcare professionals are those who make patients’ documentation. Those in this field include physicians, doctors of Osteopathic Medicine, surgeons, nurses, dentists, midwives, psychologists, psychiatrists, or pharmacists, and those others who perform services in allied health professions.

Ideally, medical reporting is completed by a doctor or medical professional who is certainly familiar with the patient’s condition or a medical professional who has treated the patient for a significant period of time.

Hospital nursing units are responsible for adding hard copy data such as information from chemistry and hematology testing, microbiology procedures, cytology slides, and printouts from automated analyzers, X-ray films and reports, ECG traces, and blood bank testing such as antibody information and patient blood types to the patient report. They have immediate access to this data once it is verified.

Therefore each report contains the newest test result activity, and only re-displays previous information when a test is part of a profile that was partially resulted in the first report. Every entry also has a collection date and time as well as the received date and time ordered tests.

Medical reports can include admission notes, on-service notes, progress records, preoperative notes, operative notes, postoperative notes, procedure notes, delivery records, postpartum records, and discharge notes. These are typically for inpatient care and are merged to form a holistic record of the patient’s health history as a personal health record. These can sometimes be accessed by the patient and shared across health care systems and providers.

Currently,  many paper reports have transitioned to electronic reporting, which is earlier distributed to other professionals contributing to patient health care. The improved portability is ideal but it presents its own challenges such as difficulty to keep patients’ records safe as well as the accessibility of patient reports.

Why is medical reporting important?

An appropriate well-organized medical report is essential for good medical practice and continuity of care. Therefore, patient recording is recognized as an important component of professional standards.

Since medical records cover an array of documents that are generated as a result of patient care, they have invaluable  benefits such as:

  • validating and supporting patient claims for Social Security Disability benefits
  • supporting reimbursement for health services provided
  • identifying people who have had specific treatments
  • discovering treatments that may have caused some adverse events
  • providing evidence of injury and treatment for workers’ compensation
  • studying disease trends to identify potential environmental or genetic causes
  • tracking changes in your physical findings such as the progress of tumors or edema

Who has access to medical reports?

High-quality medical reporting is important for building a partnership of trust between the patient and medical health professionals. This principle of trust should be instilled into the accessibility of medical reports. However, healthcare providers should be discrete but depending on the country, they have permission to release medical records without authorization.

Others who might have access to medical records include insurance companies for bills or claims management and purposes of processing health insurance coverage. Also, professional societies and research organizations that are reviewing health care providers or doing medical research might have access to patient reports. Employers can also request to access patient records when evaluating workers’ compensation claims.

In the United States in 1996, the Health Insurance Portability and Accountability Act (HIPAA) was passed by Congress. It specifies who has access to your medical records and personal health information.

Under HIPAA privacy rights, US citizens can have access to their personal medical records. However, the law sets limitations on the use and release of medical records, as well as an established series of privacy standards for healthcare providers.

In the UK, the Access to Medical Reports Act 1988 provided patients the right to see any medical report relating to them, and the Access to Health Records Act 1990 gave them the right to inspect their own records.

Recently, the UK Parliament passed an act placing the role of the National Data Guardian (NDG) for Health and Social Care on a statutory footing. Therefore allows the NDG to issue statutory guidance about the processing of health and adult social care data including third-party groups such as Google and Amazon.

Australia has a similar approach to the UK. In Australia, contacting the health service provider for your health information is possible and they can grant you access. You can also authorize, a legal guardian or authorized representative While in Europe, European citizens have to access their electronic medical records across the in full compliance with the General Data Protection Regulation.

Extract Data from Patient and Medical Report using Postman

  1. Open the Postman Workspace Collection
  2. Select PDF To Text and Post/pdf/convert/to/text
  3. PDF To Text Configuration
  4. Send Result of the PDF To Text
  5. Patient and Medical Report Form Output

In this tutorial, we will show you how to extract data from the Patient and Medical Report form with using Postman. Below is the screenshot of the sample form that we will use.

Patient and Medical Report Sample Form
Patient and Medical Report Sample Form

Step 1: Open the Postman Workspace Collection

First, open the Postman workspace collection.

To set up the Postman Collection, you can check out this tutorial.

Step 2: Select PDF To Text and Post/pdf/convert/to/text

Next, select the PDF To Text folder to convert the PDF to text and extract the data. Then, choose the POST /pdf/convert/to/text for the endpoint.

Step 3: PDF To Text Configuration

Now, let’s configure the PDF to Text API.

  • In the URL params, input the URL of the source file.
  • In the Inline params, optional. Set to true to return the data as inline.

You can now press the Send button to see the result.
Select PDF To Text And Post/PDF/Convert/To/Text


Here’s the PDF To Text cURL code snippet.

curl --location --request POST '' \
--header 'Content-Type: application/json' \
--header 'x-api-key: your-api-key' \
--data-raw '{
"url": "",
"inline": true

Step 4: Send Result of the PDF To Text

Great! The PDF document is successfully extracted to text.

Step 5: Extracted Data From Patient and Medical Report Form

Here’s the extracted data from the Patient and Medical Report form.

Extracted Data From Patient and Medical Report Form
Extracted Data From Patient and Medical Report Form

Aside from PDF to TEXT, you can also convert the PDF document in CSV, XML, JSON, XLS, XLSX, HTML, and in Image formats. If you want to extract specific text from a medical report, you can use the Document Parser Web API. Feel free to contact our support team for assistance.

In this tutorial, you learned how to extract data from the Patient and Medical Report form using and Postman.

Patient Medical Report – Frequently Asked Questions

How do you write a patient medical report?

When you receive a request to write a medical report, the request should have details to guide you on how to do it. This is important because medical reports need to be standard and easy to read through.

In that regard, the request should indicate who should write the report. It should also have a place for the name, and date of birth of the patient (DOB). Some reports may request the age of the patient, instead of the DOB.

The time and any incident the patient may have suffered should be indicated as well. Another important detail is the purpose of the report and the comments of the person filling it.

The comments usually have to describe any specific issue, which the report is supposed to address.

What is a patient report?

A patient report is a medical report that is comprehensive and encompasses a patient’s medical history and personal details. It’s often written when they go to a health service provider for a medical consultation.

Government or health insurance providers may also request it if they need it for administration reasons.

How do you report a patient?

If you are an emergency responder, you can quickly complete a patient after providing care. To do that, you must record the facts gathered, what you heard and saw, and the action you took. Do not give a personal opinion or thoughts on the incident.

Patient Report Checklist:

  • Is it legible?
  • Is the chief complaint accurate?
  • Are your descriptions sufficiently detailed?
  • Did you use professional and appropriate abbreviations?
  • Did you create a specific impression?
  • Have you listed the details chronologically?

What is the purpose of a patient care report?

Healthcare providers use a patient care report (PCR), to document all care and pertinent patient information. It can also serve as a data collection tool, which industry analysts may use to check patient trends.

Such trends include how patients respond to a particular medication, which diseases are on the rise, and which medications are giving better results. Investigators may also use it to detect insurance fraud or to make compensation claims.

Is the patient care report a legal document?

A signed patient care report is a legal document, and it is admissible in court. It’s a record of the care that you as a healthcare provider gave to the patient. It also serves as a confirmation that the patient was under your care.

What should be included in a patient report?

A patient report typically includes a lot of information. The first and most important information on a patient report is the patient’s name and address. This information provides the basis for all other data to be included. Next, depending on the type of patient report, several other pieces of information can be included. A patient report will usually contain a provision for including a medical problem if any exists. Furthermore, information such as surgery or any medical examination that may follow is included. Also, if the patient on which the report is written is on any medication, the type and duration of use of the drug are included. It is equally important to include any known allergies that affect the patient. Finally, the medical professional that issues the patient report signs and dates the document.

What is a patient care report?

The patient care report is medical documentation that documents medical care and all other relevant medical information that relates to a particular patient. This document is crucial for giving patients medical care or when a medical clearance is needed. Typically, a patient care report includes all medical conditions, prescribed medication, allergies, hospitalization, and medical history that relate to a particular patient. A patient care report is mostly generated in a healthcare center and signed by an authorized physician or a person with similar authority.

What is a patient report form?

A patient report form is usually a type of document that is designed by medical professionals. It allows a healthcare service provider in any situation to provide medical information about a patient. For example, first aid personnel will usually fill a patient report form after giving first aid to the patient. A filled copy of a patient report form is given to the hospital or the patient where appropriate. Some of the fields on a typical patient report are patient information such as name and personal details, patient condition, medication administered, patient release data, and patient transfer information. Each field may have several other fields that capture more information.

What can be a patient report form used for?

The main use of a patient report form is to capture information about a patient at the point of care. Once created, a patient report form allows a medical professional to provide other personnel with the medical history of a patient. It is an important document that makes caregiving easy for patients regardless of where they are. Additionally, a patient report form can be used when a patient wants to transfer from one hospital to another. It can also be used by none medical personnel for purposes such as employment.

How to get a medical report from a doctor?

Each healthcare facility may have a slightly different way of generating a medical report for their patient. Generally, a patient must request a medical report for it to be generated. This request can be made via the phone or in person. Depending on the purpose of the medical report, a doctor may have to conduct a few tests to include in the report. Once all the information has been gathered on the medical report, a doctor signs it and makes it valid for use.

Automate Data Extraction – Solutions for Healthcare