Different types of bill-only requisitions are mostly utilized for goods and services purchased through an unconventional process. Products and services that require bill-only requisition are generated by a primary service provider that receives goods or services from a third-party service provider.
For instance, a bill-only requisition is used in a car repair shop for the purchase of headlights from a third-party vehicle spare parts vendor. The purchased replacement headlights are installed immediately, and payment is due. One of the functions of the bill-only requisition is to allow for such a process to occur. However, bill-only requisitions follow the usual office approval process within any organization before a bill-only purchase order is generated.
Bill-only requisition fields and features
A typical bill-only requisition may contain the information of the buyer. Such information is usually the company’s name. Additionally, the buyer may include a customer identification number within the bill-only requisition, which can be used for tracking.
The supplier’s information is one of the features of a bill-only requisition. Such information includes the supplier’s company name, address, and contact information. Additionally, it is common practice for a company to include the name and contact information of the vendor’s sales representative involved in the purchase process as they serve as the gateway to complete the transaction.
Itemized Goods and Services
A useful bill-only requisition contains an itemized list of all supplied goods or services. Each required product or service has a specific item number, item description, item unit cost, and other information. Also, the quantity of the required item is provided, which helps determine the item line cost and the total cost.
How to Create a Bill-Only Requisition
A bill-only requisition is best created using a specialized software application, which automates most processes for the creation of the requisition. Nonetheless, word processing and spreadsheet applications can equally be used too.
Creating a valid bill-only requisition involves the following.
- Create a Header
- Bill-Only Requisition Number
- Input Company and Supplier Information
- Input the Information of Supplied items
Create a Header
The header of your bill-only requisition would likely be used to specify three information: the document title (Bill-Only Requisition), date, and time. Providing this information makes filing and the approval process more straightforward. If the bill-only requisition is part of a larger document, you may want to provide page numbering within the header.
Bill-Only Requisition Number
This number is written below the header, and it serves as an identifier for the generated bill-only requisition.
Input Company and Supplier Information
A bill-only requisition should contain the account to be billed. The supplier information, which includes name, address, and contacts individual details, should also be written next to the company information.
Input the Information of Supplied items
All required items should be itemized in a tabular form, which allows for easy inclusion of item description and item cost. It also allows for easy display of the total cost of requisition items.