If you get a document to sign in your email, don’t print and scan it. That could be a hassle and a time-waster! Also, if you don’t have a printer or scanner nearby, you would be straddled.

There are two great ways to electronically sign email documents that are much simpler.

  1. How can I sign an email document?
  2. How can I sign an email document without a plugin?
  3. What are electronic signatures?
  4. Is it legal to sign documents electronically?
  5. What are the benefits of signing documents electronically?
  6. Summary


How can I sign an email document?

Install a browser plugin that links your email to a signature signing company. When you are in your email, you should see a button or pull-down menu that gives signature options. In some plugins, the button or pull-down menu only is visible when there are documents attached to an email.

Click the email attachment to open it. Select the «Add Signature» or «Sign» option within the plugin choices. Then click in the document to add your signature. Sign by drawing, typing, or uploading an image. Confirm the signature. The plugin might automatically send your signed document back to the sender.

Alternatively, the program might attach the signed document to a reply email. Many electronic signature email plugins let you set a default signature. It’s easy to do this as you’re signing a document. But if the email plugin is visible even when you’re not in a document, you can set the default any time you like. Either way, once you’ve set the default, you can apply it to any future documents that need a free email signature.

How can I sign an email document without a plugin?

Not all signature signing companies that let you complete an electronic signature via email work with every email provider. In this case, you’ll need to electronically sign email documents more directly. Download the document from your email. Sign in to the signature signing service and upload the document. Specify the name and email address for all signees.

Add signature fields if needed. Click in the field where you need to sign. Type, draw, or upload an image for your signature. Confirm your signature and you’re done! You just created an electronic signature!

What are electronic signatures?

Electronic signatures are virtual representations of a conventional signature or a wet-signature which one you would create with a pen and paper. As shown in the methods above there are a number of ways to generate this representation and have it available to email. Just like the wet-signature, electronic signatures can be used to identify signers and determine that they agreed to the terms outlined above the signature line.

This novel way of signing documents is very dynamic and versatile. Therefore it has opened doors to several implications. Now, people even have the option of using a touchscreen or touchpad on a device to create a signature image and add it to a document and this can pass as their signature.

Is it legal to sign documents electronically?

Many people might not even know that signing documents electronically is completely lawful. In fact, in most parts of the world, especially the first world countries, e-signatures are legal. Electronic signatures have the same legal right as paper-based signatures but the specific details depend on each individual country’s structures and legislation used to govern and regulate electronic signatures where federal law applies.

For instance, in the United States, the ESIGN Act stipulates that all types of signatures, including the e-signature, enjoy the same legal status. In addition to the ESIGN Act, there is another act, the Uniform Electronic Transactions Act makes e-signatures legal and binding.

In the European Union, electronic signatures are proven valid by Regulation No. 910/2014 recognized as eIDAS, a replacement of the previous European Standard for Electronic signatures, directly applicable in all member states.

What are the benefits of signing documents electronically?

There are several benefits of creating electronic signatures. First of all it saves time and prevents wastage compared to the alternative of printing, signing, and scanning. It also provides convenience and thus, has smoothed the work process and business tractions.

Considering that electronic signatures are good for the long term, it prevents repetitive signing, it can be easily authenticated and easily accessed by all parties in real-time with enhanced security. Automation is a huge benefit in addition and can help mitigate risks and ensure the orderliness of each process.

Summary

Create an electronic signature rather than the lengthy process of printing, signing, and scanning. You can do this by installing a browser plugin that allows you to sign documents online directly or download the document first then upload it to a signature signing service and follow the seamless instruction. Electronic signatures are completely legal in several parts of the world and the more often you use electronic signatures in regular business dealing you will come to see more advantages.