Signature solutions such as PDF.co offers have grown in popularity as more companies adopt electronic contracts and other documents. But which is the best? What should you look for to make sure you’ve covered all your bases and get the great results you need?
Scale and Cost
You can use e-signature solutions in a variety of areas within a small business. For instance, signature solutions allow you to complete online transactions with customers through online click buttons or PoS signature pads. Alternately, you might use digital signature solutions to manage your contractors or vendors. The former instance might involve thousands of signatures, whereas the latter might require just a handful. The more transactions you need to handle, the better enterprise-scale (and more expensive) software becomes, but if you need an internal solution, open source freeware can be quite sufficient.
Security and Legality
Legal requirements vary by region, but generally, to meet standards, electronic signature providers should use automated methods to capture the steps used in the signature process to protect you in courts and through audits. The more sensitive your document is, the more important it is to use a provider that can encrypt a digital signature into the contract to verify your identity and that no one has changed the document. Even if you feel you don’t need a digital signature, the vendor still should have technologies or protocols in place to protect your documents from hackers or unauthorized users.
Flexibility and Ease of Use
Can documents be customized? Can you access the documents you need on different devices (including mobile)? How easy is it to log in to the system? Can you sign in more than one way? The more convenient and flexible the solution is, the more likely people are to use it.